Choosing the Right Wine Inventory Software for Your Winery

Whether hosting guests in your tasting room, shipping a new batch of bottles out to your wine club members, or managing website orders, there’s one common denominator that you always have to have a grasp on: your inventory. Choosing the right wine inventory software can transform your business, streamlining operations and reducing errors so you can focus on what you do best: making and selling great wine.

By incorporating wine inventory software into your backend processes, you’re able to save yourself – and your employees – countless headaches. Say goodbye to running out of Sauvignon Blanc during your busiest weekend or scrambling to locate a misplaced pallet before your next club shipment. Instead, you’ll have a system that you can trust tracking all of the ins and outs of your inventory.

But how do you choose the right inventory software for your winery? What features are most important to prioritize?

Read on to learn everything you need to know about choosing the right wine inventory software for your winery.

Why Does My Winery Need Wine Inventory Software?

First things first: why is wine inventory software so necessary, anyway?

Whether you own a small local boutique winery or a large-scale operation with multiple locations, your inventory is the heart of your business. You’ve crafted your bottles with pride, and your customers are excited for each and every sip – but as a business owner, it’s crucial that you keep everything organized on the backend so that everything runs as smoothly behind-the-scenes as it does at the tasting table.

Lack of organization will quickly seep into your customer experience, whether you’re mixing up bottles for online orders or running out of Sauvignon Blanc in the tasting room because you didn’t know you were low. Very quickly, your customers will realize you aren’t reliable – and they’ll take their business elsewhere.

With a great wine inventory software, however, you’ll be able to keep everything organized, both in the wine cellar and beyond. You’ll be able to get more done in less time, and take the stress off you and your employees alike. It just takes the right software to set you on the right track.

Choosing the Right Wine Inventory Software for Your Winery

If you want to stay organized and efficient, you need a modern, top-of-the-line wine inventory software that can easily manage your systems and processes.

But how do you choose a software that streamlines your inventory, is easy for your team to work with, and creates a smooth customer experience?

Wine Inventory Software: What to Look Out For

With so many different software options on the market, knowing which software solution to task with the important job of managing your winery’s inventory can be a daunting decision to make. Here are a few key things to look out for when shopping for inventory management solutions.

Straightforward User Interface

Managing your inventory can be confusing enough. Whether you’re staring down a cellar full of wine or surrounded by spreadsheets, you need an inventory management system that makes your life easier, not harder – and that begins with being able to easily and intuitively use your software.

Prioritize choosing a software that comes with a straightforward user interface that’s intentional about creating a simple user experience for you and your team. You don’t want to spend ages learning your new system, and you don’t want to dread training your employees on it, either.

By choosing an intuitive wine inventory software, you’ll save yourself hours of stress and hassle, and trust us – you’ll be glad you did.

Vendor Management

Coordinating your inventory doesn’t just affect your in-house operations – it also involves managing the different vendors that you work with.

With a solid inventory software like OrderPort, you’ll be able to manage and integrate with vendors, making operations seamless across the board.

Local and Online Inventory

Gone are the days of a winery’s inventory being located solely in a single cellar for the in-person tasting room above. Now, with sales being split between both local and online transactions, it’s more important than ever to stay organized – and to prioritize a system that easily manages both physical and online sales in real time.

If your inventory isn’t integrated, taking both local and online sales into account, you’ll end up operating in dysfunction. You’ll sell out of wines without realizing it and go to fulfill a sale only to realize that you’re out of stock, resulting in frustrated customers who might not come back.

Inventory software that does a great job managing your winery’s inventory across online and physical sales is crucial to maintaining smooth operations.

Effortless Integrations

There are a number of great wine inventory management options out there – but a wine management software alone isn’t enough to keep up in the modern wine industry. You need a software with the capacity for endless integrations.

Integrations allow you to exponentially expand the value of your inventory software, partnering with third-party tools to make your processes easier and more streamlined.

At OrderPort, our wine inventory management software integrates with a vast number of essential applications, including Vinoshipper, Quickbooks, ShipCompliant, Avalara, FedEx, UPS, GSO and fulfillment centers, simplifying your winery’s processes instantly.

Advanced Capabilities

When shopping for software to manage your winery’s inventory, you don’t want to choose a software that’s outdated or behind the times. You need software that’s current, with advanced capabilities that give you the ability to thrive in the modern wine industry.

Make sure that the software you choose prioritizes advancement and is utilizing current technologies in every possible way, with new features rolling out regularly.

Why You Need Wine Inventory Software With Great Support

Your passion is wine – not technology. As a winery owner, you want to be able to focus all of your efforts on crafting the perfect wines and cultivating an exceptional experience for each guest who visits your tasting room. Troubleshooting new software? Probably not your forte.

That’s okay – it’s ours. When you work with OrderPort, you’ll have access to our expert team at your fingertips, available by phone or email seven days a week to help you fix any problems that may arise. We’re proud of the fact that our software is intuitive and easy to use, but we also know that any new software takes time to learn. You deserve a support team that cares about your winery as much as you do, and we’re here to come alongside you every step of the way.

Plus, you’ll have access to OrderPort University, our clear, easy-to-understand training system that will walk you through your new software and help you learn all of the new features. It will make training your employees a breeze, and answer all of the initial questions that occur when transitioning your business to a new inventory process.

FAQs: Choosing the Best Wine Inventory Software for Your Winery

Still trying to decide which wine inventory software is right for your winery? Here are a few of our most frequently asked questions from customers ready to invest in a great inventory software.

Does wine inventory software track wine information about individual wines?

Yes! Your wine inventory software can keep track of details such as a bottle’s tasting notes, price, region, and other similar data.

Does wine inventory software identify lines that are low on stock?

Yes! Your software will provide wine information across your inventory, including which wines are running low in your winery stock.

How can wine management software make your winery operations smoother?

Inventory management software is key to smoother winery operations across the board. Stay on top of your cellar stock, prep for your wine club, and keep your website running efficiently through modern software solutions. 

Manage Your Winery’s Inventory With OrderPort

Choosing the right wine inventory software for your winery can be overwhelming – but it doesn’t have to be.

By prioritizing a few key things – modern solutions, easy integrations, a great user interface – you’ll set your winery up for long-term success, resting confidently in the fact that your inventory is in great hands. It’s time to say goodbye to disorganization, dysfunction, and mismanaged inventory and welcome in a tool that streamlines your business with ease.

At OrderPort, we’re here to make it simple for you to support your customers as they build out the wine collection of their dreams. Our top of the line technology exists to provide you with the tools you need for DTC success, simplifying your workflow and enhancing your daily operations. We offer both iOS and Android versions, so you don’t have to worry about investing in new hardware – all you have to worry about is continuing to do what you do best: making magic with each and every bottle.Stop letting disorganized inventory slow your winery down. Discover how OrderPort can help you streamline your DTC operations today – request your demo and see the difference.